With the start of the 17/18 school year underway, there are a lot of questions about how the ProgressBook Suite of products will track student absences for the new HB410 requirements.
We don’t have a lot of details on how the tracking will work in StudentInformation, but we are working closely with the developers to ensure that the reporting of these new requirements is as straightforward as possible.
The following events will trigger a need for EMIS data collection and reporting:
- When a district notifies a parent that a student has excessive absences;
- When a child has been absent without legitimate excuse for 30 or more consecutive hours, 42 or more hours in one school month, or 72 or more hours in one school year;
- When a child has been adjudicated an unruly child for being a habitual truant violates the court order regarding that adjudication;
- When an absence intervention plan has been implemented for a child.
For now, each district should track any time a student is out (other than a full day absent) using the Time In/Time Out fields on the School Absences screen in StudentInformation. These include Early Dismissals, Late Arrivals, etc.
Districts should also enter in the Daily Start Time and Daily Stop Time on the Master Calendar and each of the applicable Sub Calendars in the application.
SI will handle the release of this new module in phases. Phase 1 will include the release of Ad Hoc Reports that will help districts to identify and track students who are approaching or have crossed the consecutive absences, monthly, or yearly thresholds based on the HB410 requirements. These reports are currently being tested and we hope to have them available in the next couple of weeks.
In the second phase, following the release of the reports, is the development of a module within SI that will allow districts to track the HB410 EMIS reporting requirements. Examples of these include: parental contacts, the ability to generate letters, when the letters were generated, and the members of each intervention team.
As these new reports and modules are released, SWOCA will provide updates and training to you and your staff on these new processes. We will also provide updates as we get them regarding the progress of the new module.